Trade Show Shipping Services

Trade show shipping can be an expensive, stressful experience because of the difficulty in dealing with the trade show’s suggested carrier. You will work with an expert at Mercury who understands the trade show requirements and specific pickup and delivery schedules. 

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How It Works

Mercury’s broad network allows us to meet the tightest of deadlines, or when time isn’t of the essence, find the most cost-efficient pricing. Our trade show specialist team helps you make the right decisions and find the right solutions to meet your specific trade show requirements.


Mercury offers overnight, time-sensitive shipping for when you're in a hurry to get the material to a trade show, or slower, non-guaranteed time frames when you have time and are looking to reduce costs.

We'll Ask Questions Such As:

  • How many pieces are you shipping?

  • What are their sizes and weights?

  • What are the pickup and delivery times?

  • Will you be taking out insurance?

  • Will you be needing crating, strapping or palletizing?

  • Are there any other special requirements that you’ll be looking for?

  • Please provide the trade show Material Handling Agreement.

Next, our team will put together at least one quote and go over the details with you to double-check. Pick-up date and time is then set and we create all of the paperwork including the Bill of Lading (BOL) and forward that to you.


Items from the show site may get shipped to the next show and depending on timing we can either ship directly there or hold onto the material for several days or weeks.

This saves our clients money and time; saving them the hassle of having to ship materials back to their office, when they may gain efficiencies going from one show to the next.

What We Ship

Trade show shipments are not limited just to an exhibit booth, but may include the following:

  • Instruments or medical devices

  • Robotics and computer hardware

  • Hard shell, black protective cases

  • Marketing materials and giveaways

International Trade Show Shipments

An ATA carnet may be your most cost-effective solution to reduce your duties and tax costs because the material is only temporarily imported. Please note that carnets have time limits depending on the country, so it’s important to send your material back to the U.S. before expiration.

Mercury will put together the carnet on your behalf, providing the carnet pricing and the alternative pricing to not using a carnet. Our team will also advise of the time limit of the carnet and any other regulations for that specific country.

Supporting Innovation by Simplifying Shipping Since 1984

Our Proven Process

Our Expertise

  • Carnet
  • Weekend pickups and deliveries
  • Trade show budget
  • Specific pickup window
  • Black hard shell case shipping
  • Avoiding forced shipments
  • Trade show booth
  • Marketing materials
  • Trade show carrier
  • Specific delivery window
  • Shipping from printing company
  • Shipping to a conference
  • Trade show drayage
  • Trade show shipping help
  • Trade show demo
  • Warehousing
  • Expo services
  • Exhibit booth shipping
  • Storage between trade shows
  • Show-to-show logistics
  • Tradeshow Material Handling Agreement
  • Large, oversized pieces
  • Duties and Taxes
  • Quick facts sheet
  • Forecasting Shipping Costs

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Since 1984, Mercury has been on a mission to support innovation by simplifying shipping. We run on the Entrepreneurial Operating System (EOS).

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